Regulatory Assistant, ECHA Helsinki

Regulatory Assistant, AST 2

1.The job

Are you an enthusiastic professional in the field of administration who is looking to join a multinational and goal-oriented team? We invite applications for a Regulatory Assistant post.
The successful candidate will join a multidisciplinary team carrying out technical, administrative and coordination tasks relating to the implementation of the legislation(s) under ECHA's current remit and the potential new future tasks of ECHA.

2.Key responsibilities

The main tasks of the Regulatory Assistant will include the following:

Coordinating daily administrative tasks, drafting and distributing documents and information, helping internal and external customers in accessing information and providing advice and support, preparing reports and monitoring the follow-up of action points, in particular with respect to (legal and procedural) deadlines;

Participating in the work of multi-disciplinary teams: providing support to the different steps of the processes under the relevant existing or future regulation(s)/activities, monitoring and ensuring their adherence to working instructions and procedures;

Contributing to the management and development of IT products in support of regulatory and/or administrative processes and workflows by providing input to the development of these IT products, specifying business requirements and use cases according to internal and external needs, and validating the IT solutions proposed;

Managing and updating databases and other documentation and support systems for scientific and/or administrative operations (e.g. case and knowledge management tools, REACH-IT, ELM, ePIC, IUCLID, R4BP, S-CIRCABC), including website content management;

Contributing to the administration of the contact management, document management and distribution systems (S-CIRCABC and Interact Portal), including access management;
Contributing to the forecasting, planning and reporting in the context of the relevant processes, to their optimisation, to the design and preparation of databases and reports depicting the status and development of these processes;

Providing appropriate support to the organisation of meetings and workshops, including assistance in the preparation of relevant documents, in agenda management and in taking meeting minutes and providing support to the running of ECHA's scientific committees and their working group meetings, including relevant membership and declarations management;

Supporting the financial, procurement and administrative processes in place in the Agency (preparing budgetary and legal commitments, assisting in drafting technical specifications, participating in procurement procedures and assisting in managing the resulting contracts, including verification of deliverables);

Engaging in the identification and implementation of improvements of internal processes and recording these in the relevant Integrated Management System documents;

Any other duties as required.

3.Minimum qualifications

a)Successful completion of post-secondary level education attested by a diploma.

Or

b)Successful completion of secondary education, giving access to post-secondary education and additional professional experience of at least three (3) years.

4.Professional experience

To qualify for this profile, you must have, at the closing date for applications, a total professional experience of at least three years acquired after achieving the minimum requirements stated in section 3 above.

5.Selection criteria

If you meet the eligibility criteria, you will be assessed on the basis of the following selection criteria:

Your academic and professional qualifications and their relevance to the main areas of work listed in section 3 above;

Your professional experience: Preference will be given to candidates having experience in functions similar to those outlined above. The Selection Committee will assess the range of fields covered, the type and level of work done and its relevance to the areas of work listed in section 3 above.

The following will be considered as assets:
Very good command of MS Office tools, including MS Excel spreadsheets or other data reporting tools (e.g. Business Objects);
Certified training in project management or in the use of relevant IT tools used for work planning and reporting (e.g. MS Project);
Hands-on usage of IT-tools for the management of financial activities, procurement and contracts;
Familiarity with at least one of the pieces of legislation under ECHA's responsibilities and experience with the related IT tool(s);
Work experience gained in a similar multicultural environment. Preference will be given to work experience abroad.

6.How to apply

You can submit your application and find more information (the vacancy notice and application form) on ECHA website http://echa.europa.eu/web/guest/about-us/jobs/open-positions. ECHA is an equal opportunity organisation committed to achieving diversity, as the diversity of ECHA's staff is essential to the Agency's success. The deadline to fill in the application form is 13 August 2024 at noon 12:00 Helsinki time (11:00 a.m. CEST).

Jätä hakemus: http://echa.europa.eu/web/guest/about-us/jobs/open-positions
Yhteystiedot: The deadline to fill in the application form is 13 August 2024 at noon 12:00 Helsinki time (11:00 a.m. CEST).
[email protected]
Työpaikan osoite: Telakkakatu 6, 00150 Helsinki
Työ alkaa: Työskentelyn aloitus sovitaan yhdessä
Työaika: Kokoaikatyö
Työn kesto: Toistaiseksi voimassa oleva
Hakuaika päättyy: 13.08.2024 08:00
Ilmoitus jätetty: 11.07.2024 08:18
Työmarkkinatorin ilmoitusnumero: c20b5402-8f98-4ccb-96eb-25a490833fe0

Lähde: Työmarkkinatorin asiakastietojärjestelmä

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